Examination Cell
INTRODUCTION:
The Chairperson of the Academic cell of the college in consultation with the members of the academic cell committee prepares the framework of the academic year to be incorporated into the Academic Calendar of the institution. A series of meetings are conducted by the members of the IQAC prior to the preparation of the calendar to get the concurrence on the timetable, internal examination dates and clinical posting schedules. The Heads of the all the Departments play an important role in implementing the activities and schedules planned for the academic year. The schedule and planning of the teaching the syllabus is prepared at the beginning of the year for effective and smooth implementation of the curriculum. Internal examinations for theory and practical are conducted as per the schedule.
ADHERENCE TO ACADEMIC CALENDAR:
The academic calendar acts as a diary of the institution for our students. It is essentially a comprehensive compilation of all the necessary information, dates, and schedules. The academic calendar also incorporates the complete Teaching-Learning and Evaluation schedules and list of meetings/events planned for an academic year. The finalized academic calendar is made available in the institution’s website at the beginning of the academic year for the students and faculty to access it. The evaluation dates put up in the academic calendar are monitored and ensured that all departments strictly follow the same. The internal exam, university exam dates are available in the academic calendar. The final marks of each internal assessment examination are then tabulated by each department and submitted to the office for documentation.
Students whose performance needs improvement/upgrading following the first, second and third internal assessment examinations are identified and mid-course corrections are implemented by assigning separate mentors. A separate schedule is subsequently incorporated to ensure they are provided with adequate attention to improve their performance. Personal counselling sessions are also organized as and when necessary to uplift them. Postgraduate students attend to their basic science postings with regular tests incorporated in order to prepare for the year end university examination.
ROBUSTNESS &TRANSPARENCY:
Internal exams are conducted under strict vigilance. Invigilators monitor the whole exam process. Apart from this electronic vigilance is implemented through closed circuit televisions. To avoid bias faculty members who doesn’t teach that particular subject for which exam is conducted. Afterwards the answer scripts are distributed to the faculty members. Once evaluation is done answer scripts are disclosed to the students. Students are allowed to go through it. Students discuss with the faculty members regarding the marks obtained. Students are explained how the marks are awarded .If any total mistakes are there they are corrected instantly and the marks are finalised and sent to the higher authorities for their review. On obtaining the HOD and the Principal’s approval of the mark list it is displayed in the notice board.
The internal assessment for each year consists of three internal examinations conducted. Out of the three internal exams one will be model exam. It is similar to the university examinations. The dates of all these examinations are incorporated in the academic calendar distributed to the students at the beginning of each academic year which provides our students adequate time to plan and prepare.
GRIEVANCE REDRESSAL FOR UNIVERSITY EXAMINATION:
The university examinations are scheduled and conducted by the university and this happens twice in an academic year. The university examinations for the BDS program are conducted in August and February of every academic year. The rules, regulations, regarding the conduct, valuation and grievances Redressal systems are outlined in the university website and the institution ensures that all our students are aware of the same.
Students with grievances regarding their marks can apply to the University for Photo Copy of their answer scripts. Retotaling or Revaluation of answer sheets is not permitted by the university since the valuation system is so designed that it eliminates the application for retotaling or revaluation from the students. The students can receive the photocopy of their answer scripts on payment of the prescribed fees. Students can also discuss with their mentors regarding their answers and get guidance to improve their performance in the subsequent examination.
GRIEVANCE REDRESSAL FOR INTERNAL EXAMINATION:
In case of internal exams the evaluated papers are given to the students. The students can go through the corrected papers and discuss with the faculty members regarding award of the marks. The faculty members clarify the queries raised by the student. In case of any total mistake the faculty members correct it in front of the student. After this process papers are collected from the students. The mark list is submitted to the Head of the department for further approval. The approved mark list is displayed in the cis-portal. The student can access the mark list from anywhere provided they have internet facility in their communication device.The final examinations are conducted by the university. Internal assessments are conducted by the college based on the regulations of the university.
EXAMINATION PROCEDURES:
→The university announces the examination schedules along with the prescribed fees in its website.
→All the students appearing for the university examinations register through online mode with the particulars of subjects they are appearing and the details of examination fees paid.
→The applications are processed by the university and the university uploads the Hall Tickets in its web portal and the same is downloaded at the college.
→The university uploads question papers in the institution login and the college downloads the same in coded format 30 minutes before commencement of the examination.
→The required copies of the question papers are taken for the exam as the college is a recognized centre for all university examinations, the examination hall is under continuous CCTV surveillance during the examinations and the video coverage of the conduct of examinations is sent to the university along with the answer papers on the same day.
IT IN THE EXAMINATION PROCESS:
The examination hall is equipped with the latest models of cameras and high speed internet connections. A computer and printer are also available in the hall to take copies of relevant documents and question paper/s. A strong IT team supports the conduct of university examinations free from any IT difficulties. For the three internal assessment examinations and computation of internal assessment marks, the college makes use of IT facilities for computing the assessment marks.
The results of internal assessment are informed to the students through internet. Uploading of internal assessment marks prior to the university examinations, payment of university examination fees, download of students’ Hall Tickets and question papers at the time of university examinations from the university website, valuation of answer scripts and declaration of results are all fully automated.
UNIVERSITY EXAMINATION REFORMS
The reforms in university examinations include video recording of examination halls, dummy numbering and scanning of answer scripts. The evaluation is done with scanned answer scripts only. The question papers are downloaded fifteen minutes before the commencement of the exam. Printouts are taken just five minutes before the commencement of the examination. Questions are handed over to the students five minutes before the commencement of the examination.
SELF-ASSESSMENT
The students are given an assignment note book which contains the previous ten years university examination question papers. They are instructed to complete the work and assess their performance followed by verification by the faculty.
WORK PLACE BASED ASSESSMENT:
The interns are taken for dental camps to near and far places to treat different strata of society. Their clinical work delivery is assessed at the camp site and feedback is given on the quality of work so that they can improve the performance.
OSPE/OSCE (OBJECTIVE STRUCTURED PRACTICAL EXAMINATION)
Our students are exposed to OSPE/OSCE based evaluations. This encourages the students to learn the subjects in more structured and analytical methodology.